ARTS PROGRAM SPECIALIST III - OAHU

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ARTS PROGRAM SPECIALIST III - OAHU

Salary

See Position Description

Location

Island of Oahu

Job Type

Various

Job Number

22-0157

Department

Various

Opening Date

03/26/2022

Closing Date

4/15/2022 1:56 PM Hawaii

Max Number of Applicants

18

Recruitment Information

Recruitment Number 22-0157

THIS JOB POSTING WILL REMAIN OPEN UNTIL 18 APPLICATIONS ARE RECEIVED.  
PLEASE APPLY IMMEDIATELY AS THIS RECRUITMENT MAY CLOSE AT ANY TIME.

Salary:  $4,252 to $5,178 per month (SR-20, Step C to H)

The current vacancy is a permanent, full-time position with the State Foundation on Culture and the Arts (SFCA), located in Downtown.
The SFCA is attached to the Department of Accounting and General Services (DAGS) for administrative purposes only.

Note: Hiring rates will be based on availability of funds, the applicant's qualifications, and other relevant factors.

As a condition of employment with the State of Hawaii, all qualified external candidates who have been given a conditional offer of employment must show proof of full COVID-19 vaccination and shall be fully vaccinated by his/her/their employment start date. A reasonable accommodation will be provided if requested by a candidate and it is determined through an interactive process that pregnancy, a qualifying disability, or a sincerely held religious belief prevents the candidate from receiving a COVID-19 vaccination.  

Duties Summary

The Arts Program Specialist series includes positions involved in a statewide program for the preservation and furtherance of Culture and Arts in Hawaii. Positions in this series are involved in short- and long-range planning, preparation of grant proposals and budget estimates; surveys, formulation of specific projects or activities, development of appropriate relationships and preparation of contracts, etc. Positions in this series require broad knowledge of the visual and performing arts, and the ability to deal with individuals and groups on matters of culture and the arts as well as on matters dealing with contract arrangements, expenditures and other business details.

The Arts Program Specialist III conducts program activities in the development, negotiation and completion of statewide ethno-cultural and arts activities; and performs other related duties as assigned. This class is distinguished by its independent responsibility for carrying out program activities involving work with community organizations, individual artists and performers, officials of other governmental agencies, and other interested persons or groups. A position in this class develops all details for assigned activities including the preparation of contracts, budgets, schedules, etc. A position in this class may supervise lower-level specialists and clerical personnel.

Minimum Qualification Requirements

To qualify, you must meet all of the following requirements:

Basic Education: Bachelor's degree from an accredited four-year college or university.

Specialized Experience: One and one-half (1-1/2) years of professional experience which demonstrates a good working knowledge of the production, management and planning of ethnocultural, arts or humanities activities for the public. Examples of ethnocultural, arts or humanities activities include (but are not limited to) those concerned with bringing forth artistic expression through various media (e.g., exhibitions of dance, painting, drama, etc.); expressing, demonstrating or communicating various cultural aspects of ethnic groups representative in Hawaii (e.g., festivals, exhibitions or conferences regarding ethnic history, customs, traditions, etc.); and/or communicating, studying or promoting human thought, attitude and value systems which have formative effects on Hawaii's culture (e.g., seminars, conferences or workshops regarding philosophy, history, literature, etc.).

The applicant's background MUST have demonstrated experience in planning or participating in the planning of such events and in the implementation of plans such as scheduling and coordinating various aspects of the event; participating in developing budgets, cost estimates or financial plans for events; and knowledge of public and private organizations and individuals involved with cultural, art and humanities concerns within the community.

Quality of Experience: Of the total experience described above, at least one year must have been comparable in scope and complexity to the Arts Program Specialist (APS) II class of work in State service. The APS II is responsible for assisting higher level specialists by carrying out detailed work in the maintenance of liaison and coordination with community organizations and participating agencies in the conduct of activities, and in carrying out or handling arrangements for activities; and performing other related duties as assigned.

Non-Qualifying Specialized Experience: Experience which was limited to performance (i.e., as an artist, practitioner or researcher) in one of the above mentioned fields per se is not qualifying. There must be clear evidence of experience and background in the production, management and planning of events or activities within the field.

Special Requirement: Applicants must be able to lift and carry objects weighing up to 75 pounds assisted by another person and/or use of equipment (e.g., hoisting equipment, hand truck), with or without reasonable accommodation.
 
Driver's License: Applicants must possess a valid driver's license at the time of appointment.

Substitutions Allowed: Relevant substitutions as described in the Minimum Qualification Requirements may apply. Please read the substitutions carefully.

The information provided above represents a summary of the complete Minimum Qualification Requirements. To view the Requirements in their entirety, please CLICK HERE.


02969:020112:13:AS

Other Information

The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities.  If you require reasonable accommodations in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call 808-587-0936 for assistance.

PUBLIC SERVICE LOAN FORGIVENESS (PSLF) PROGRAM
The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans.  To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer.  For more information, please click:  https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service

ELECTRONIC NOTIFICATION TO APPLICANTS
The Department of Human Resources Development (HRD) will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs.

Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email-box in a timely manner.  In addition, please be aware that you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature in your Account Settings.

TESTING INFORMATION
The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held.

In-person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. If in-person interviews and/or further testing is a requirement, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in person and at their own expense in this required phase of the selection process.

Applicants are encouraged to submit their applications as soon as possible. In addition to employment availability and score, the referral of qualified applicants may be based upon other factors including date of receipt of application.

CLICK HERE for further information about Equal Employment Opportunity, the Merit Civil Service System, Citizenship and other requirements, Reasonable Accommodation, Veterans Preference, Examination Requirements, and the State Recruiting Office's Levels of Review.

YOUR JOB BENEFITS WITH THE STATE OF HAWAI'I

The State of Hawaii offers its employees who are members of the civil service a range of benefits. Some benefits are offered as a result of collective bargaining agreements and changes may occur.
A summary of these benefits, which is based on full-time employment, is listed below.

Note: Benefits for NON-CIVIL SERVICE appointments will be provided by the hiring department at the time of interview.


With Civil Service modernization, effective July 1, 2002, employees appointed to temporary positions may also gain membership in the civil service upon satisfactory completion of an initial probation period of at least six months. As a temporary member of the civil service, you will be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits afforded to members of the civil service, with the exception of return rights and placement rights associated with a reduction-in-force of a permanent member of the civil service.


Paid Holidays

You may be eligible for 13 paid holidays each year; 14 holidays during an election year.


Paid Vacation

You may earn vacation leave at a rate that other employers find tough to match – 21 days each full year from the FIRST year of employment. This compares to an average of 10 days offered by private companies. You may accumulate up to a total of 90 days (720 hours) of vacation.


Paid Sick Leave

You may earn sick leave at the same rate as vacation – 21 days per year from the FIRST year, and there is no limit on the amount you can accumulate. Expectant mothers may also use sick leave for pre-natal or post-natal check-ups or any illness related to pregnancy. Plus, unused accumulated sick leave may eventually be used to increase your retirement benefits in certain situations.


Other Leaves

Reasonable time off with pay may be provided for jury or witness duty, a death in the family, some military duty, and donation to the Blood Bank. Leave sharing donations may be granted to eligible employees who have serious personal illnesses or injuries or need to care for a seriously ill or injured family member. Various leaves without pay may also be granted with full re-employment rights.


Health Insurance

The State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Dental Plan. For more information, visit the Employer Union Trust Fund website www.eutf.hawaii.gov for coverage and options.


Group Life Insurance

The State provides a free life insurance policy for employees.


Retirement Plan

The State contributes to a retirement plan for eligible employees. Generally, employees under the Hybrid Plan with 10 years of credited service and who have reached 65 years of age or have 30 years of credited service and have reached 60 years of age may retire and receive benefits. To find out more about the options you have, go to http://ers.ehawaii.gov.


Premium Conversion Plan

Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld.


Flexible Spending Accounts

Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis.


Transportation Benefits

Participating employees may increase their take-home pay by having the State deduct qualified transportation expenses (i.e. eligible parking fees, monthly bus passes for TheBus, fare coupons for The Handi-Van, Vanpool Hawaii participation fee, etc.) through pre-tax payroll deductions.


Deferred Compensation

The State offers employees a voluntary pre-tax retirement savings plan designed to give employees a tax break today and an opportunity to build a retirement nest egg through voluntary payroll deductions. Several types of investment options are available.


Temporary Disability Insurance

Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program.


Social Security

As an employer, the State also contributes to an employee's social security account.


Promotions & Transfers

For employees with membership in the civil service, the State offers promotion and transfer opportunities throughout the State Executive Branch.


Training & Continuing Education

The State supports developmental activities related to an employee's work. In many departments there are numerous in-service training opportunities available. Sabbatical leaves with pay are available for qualified employees.


Travel Expenses

The State may pay for certain business related travel expenses including mileage reimbursement for use of a personal car during work, airfare, meals and lodging expenses for trips to neighbor islands or out of state.


Incentive & Service Awards

The State has a program that recognizes employees for their years of service and provides cash awards for their superior accomplishments and other contributions that improve State operations.


Union & Collective Bargaining

Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining.


The above information is solely intended as a summary of the benefits available to State of Hawaii employees and is subject to change. Whether or not you are entitled to a particular benefit will depend on your specific appointment and employment status (included, excluded, exempt, non-exempt). Please refer to the appropriate collective bargaining agreement or executive order and all applicable laws, rules, policies, or plan documents for further details. Nothing herein shall be deemed as creating an employment contract, promise of employment, promise of continued employment, or obligation of any kind on the part of the State of Hawaii.



CLICK HERE for more information on the State of Hawaii's Benefits At-A-Glance.



The State of Hawaii is an Equal Opportunity Employer


 

Revised 01/13

01
APPLICANT'S ACKNOWLEDGMENT - REQUIRED SUPPLEMENTAL QUESTIONS
The responses you provide to these Supplemental Questions will be used in combination with your application to determine whether you meet the qualification requirements and/or your final score. Failure to provide detailed and complete information may result in your application being rejected or receiving a lower score. Please do not submit a resume in place of completing the Supplemental Questions.

You must submit verification (e.g., copies of official transcripts or diploma as directed below) in order to receive credit for education. In general, proof of education downloaded from and/or submitted through the internet will not be accepted. Education obtained outside the United States must be comparable to education earned at an accredited school in the United States. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript.

To receive credit for substitute, temporary assignment, or volunteer experience, applicants must submit an official letter of verification. The letter should include the job title, employment dates, number of hours worked, a description of the professional duties performed, and a contact name and phone number.

Any information you submit may be verified. Supporting documents must be either electronically attached to your application or submitted to our office at: State of Hawaii Department of Human Resources Development, 235 South Beretania Street--11th Floor, Honolulu, Hawaii 96813. Documents should be identified by job title and recruitment number.
  • I acknowledge that I have read, understand and agree to all of the above.
02
APPLICANT'S ACKNOWLEDGMENT (Continued)
Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. In general, concurrent experiences and/or education will not be double credited unless otherwise specified. Your possession of the required amount of experience will not in and of itself be accepted as proof of qualification for the position. The overall paid or unpaid experience must be of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of the position.

Our calculation of experience will be based upon a full-time, 40-hour work week. Part-time experience will be pro rated.

Example: Twelve months of experience at 20 hours/week will be pro rated to six months of experience. Also, hours worked in excess of 40 hours/week will not be extra credited.

Example: Twelve months of experience at 60 hours/week will be credited as one year of experience, not one and a half years.
  • I acknowledge that I have read, understand, and agree to all of the above.
03
APPLICANT'S ACKNOWLEDGMENT - MINIMUM QUALIFICATION REQUIREMENTS (Complete information and details)
A link to the Minimum Qualification Requirements (MQRs) has been provided in the online job announcement. Please review the MQRs in their entirety.
  • I acknowledge I have accessed and read the complete Minimum Qualification Requirements via the live link provided in the online job announcement.
04
LIFTING REQUIREMENT
For this vacancy position, applicants must be able to lift and carry objects weighing up to 75 pounds assisted by another person and/or use of equipment (e.g., hoisting equipment, hand truck), with or without reasonable accommodation.

Do you wish to be considered for this position?
  • Yes
  • No
05
BASIC EDUCATION/EXPERIENCE REQUIREMENT
Please indicate how you meet this requirement by selecting one of the following choices. (Refer to the Minimum Qualification Requirements for more detailed information.)

In order to receive credit for your academic training, you MUST SUBMIT a legible copy of your OFFICIAL TRANSCRIPTS by attaching it to your online application, if you have not recently done so.

NOTE: If you are using relevant work experience in lieu of a Bachelor's degree to fulfill the Education Requirement, clearly describe this work experience in your application. In order to receive credit, this experience must be comparable in scope, level, and quality to knowledge and skills gained via completion of study leading to a Bachelor's degree as specified in the Minimum Qualification Requirements.
  • I do not meet the Education requirement.
  • I do not possess a Bachelor's degree, but possess excess professional work experience as described in the Minimum Qualification Requirements.
  • I have a combination of completion of partial university curriculum, and administrative or professional experience comparable to successful study leading to a bachelor's degree from an accredited four-year college or university.
  • I possess a Bachelor's degree from an accredited four-year college or university.
06
SUBSTITUTIONS OF EDUCATION FOR SPECIALIZED EXPERIENCE
Please indicate if you are using a substitution below to meet all or a portion of the specialized experience requirement.

In order to receive credit, you MUST SUBMIT a legible copy of your OFFICIAL TRANSCRIPTS by attaching it to your online application, if you have not recently done so.
  • I am not using the substitution.
  • I have a Bachelor's degree from an accredited four-year college or university with a major in art, art education, art history, drama, theatre, dance, music, studies (e.g., American, Asian or Pacific Island studies), OR the humanities (e.g., literature, language, jurisprudence, philosophy, ethics, comparative religion, history, cultural anthropology, political theory or related majors addressing questions of human values and their relationship to human society or culture).
  • I have a Master's degree from an accredited college or university in art, art education, drama, theatre, dance or music which involved study of the theories, history or analysis of the fields rather than studio work or performance, per se.
  • I have a Master's degree from an accredited college or university in ethnocultural studies (e.g., American, Asian, or Pacific Island studies) OR in the humanities (e.g., literature, language, jurisprudence, philosophy, ethics, comparative religion, history, cultural anthropology, political theory or culture through non-quantitative methods).
  • I have a master's degree in visual arts education, art history, any of the visual arts, or visual design from an accredited college or university.
  • I have a Master's degree in art management from an accredited college or university.
07
SPECIALIZED EXPERIENCE REQUIREMENT
How many years of progressively responsible professional experience as described in the Minimum Qualification Requirements do you possess?
  • No experience
  • Less than 6 months of experience
  • 6 months to less than 1 year of experience
  • 1 year to less than 1-½ years of experience
  • 1-½ years to less than 2 years of experience
  • 2 years to less than 2-½ years of experience
  • 2-½ years to less than 3 years of experience
  • 3 years to less than 3-½ years of experience
  • 3-½ years to less than 4 years of experience
  • 4 years to less than 4-½ years of experience
  • 4-½ years to less than 5 years of experience
  • 5 years to less than 5-½ years of experience
  • 5-½ or more years of experience
08
SPECIALIZED EXPERIENCE (CONTINUED)
If you selected "No Experience" for Question #7 above, indicate "N/A" below.

If you possess the Specialized Experience, provide the following information to address your relevant background. Your background MUST have demonstrated experience in planning or participating in the planning of such events and in the implementation of plans such as scheduling and coordinating various aspects of the event; and participation in developing budgets, cost estimates or financial plans for events.

Address each change in employer or positions with the same employer separately. Include the following information for each employer:

A. Employer's name, complete dates (Month/year to Month/year), and your official job title;

B. Average number of hours per week spent collectively on duties below. Do NOT include time spent in actual performance (e.g., dancing or painting, practitioner, researcher, etc.);

C. Describe this employer (private organization or one affiliated with/funded through government, non profit agency, self employment, consultant, etc.), the major sections, the section you worked in, the activities or services provided, and clientele served. How was it organized (or submit an organizational chart)? How many and what kind of staff (paid/volunteer) did it employ (job titles)? Which staff (job titles) did you work directly with?;

D. Describe the kinds of events/programs offered to the public. How often did it offer these events/programs (e.g., weekly, monthly, yearly)? For whom (intended audience)? How large were the events in terms of scope, duration, size of audience, number of participants, budget, etc.?;

E. The primary function/focus of your position and your major duties and responsibilities;

F. Describe your duties, if any, with this employer in EACH of the following areas. There MUST be clear evidence of experience and background in the production, management, and planning of events or activities within the fields described in the Minimum Qualification Requirements. Include your specific role, the steps you took, and relevant examples to show the scope and extent of your responsibilities. If no experience in an area, state No:

1) Production of ethnocultural, arts or humanities activities/events for the public;
2) Management and planning of the above program activities. What kinds of research did you conduct? What types of plans did you formulate/develop and implement, if any? For what purpose?;
3) Scheduling and coordinating various aspects of the event; and
4) Development of budgets, cost estimates, or financial plans for events. Did this agency have a separate budget office or officer to whom money matters were referred (describe)? If Yes, what was the relationship of your position to this office?

G. Describe your role, if any, in the drafting and preparation of grant proposals for project funding from federal, state, corporate, and other available sources;

H. Describe your role, if any, in the preparation, negotiation and/or monitoring of contracts with individuals/artists, associations, corporations or other agencies regarding contract terms, conditions, and scope of services pertinent to each project or event;

I. Describe your general interaction with and knowledge of public and private organizations and individuals involved with culture, art, and humanities concerns within the community;

J. What degree of supervision did you receive in performing these duties? What kinds of decisions were you authorized and/or not authorized to make?; and

K. What was the official job title of your supervisor (e.g., Project Manager, Executive Director, etc.)? How did your duties and level of authority differ from those of your supervisor?

Be specific and complete in your responses. To receive credit, the employer(s) and each position held must be identified in the experience section of your application.

A resume submitted in lieu of answering each supplemental question completely will not be accepted. We do not make assumptions.

If your write up is unclear, you may be asked to provide a copy of your official Job/Position Description and organizational chart.
09
ADDITIONAL INFORMATION
Thank you for your application. If you have additional information related specifically to this vacancy position that you would like us to consider, include the information below.

Required Question

Employer
State of Hawai'i
Address
DHRD - Employee Staffing Division

235 S. Beretania Street, 11th Floor, Honolulu, Hawaii, 96813-2437
Phone
808-587-0936 or 1-877-447-5990 (TTY)
*******
Website
http://jobs.hawaii.gov/
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